Access Services: Requesting Faculty Notification Letters in AIM

Requesting Faculty Notification Letters (formerly called Notice of Accommodation Letters)

Each semester, students will need to initiate the process to send Faculty Notification Letters (formerly called Notice of Accommodation Letters) to their course instructors within the AIM Student Portal.  The student will select which classes to send letters to; verify which accommodations they are requesting; and then submit their accommodation requests.  

Emails will be sent out through AIM directly to the instructor of record for the course notifying them that the student has shared their Faculty Notification Letter with them.  The email will be addressed from Access Services and the student will receive a copy of each email when the notifications are sent.  Faculty will then log in to AIM to view any Faculty Notification Letters shared with them.

Once Faculty Notification Letters have been sent to instructors, students should set-up a meeting with their instructors (and/or other key staff members) so they can discuss how the accommodations will be implemented in that specific course and to talk through any specific questions or arrangements.

Steps for Requesting Faculty Notification Letters in AIM

Each semester, you will need to request your accommodations be sent to your faculty through the AIM Student Portal.  Once you complete your request, your accommodations are sent to any instructors that you shared your accommodations with in a Faculty Notification Letter (formerly called Notice of Accommodation).

You can find “Accommodation Requests” under “My Dashboard” in the “Overview” section. 

• • In the “Accommodation Requests” section for the current term, select Add Request for # Class
    • The text will specify how many courses you have not requested accommodations for
  • Select the checkbox next to the courses you would like to request accommodations for.
  • Select the eligibilities (accommodations) you want to request for the class.
  • Eligibilities (accommodations) are separated by Group.
  • “Select All” checks all boxes for the student.
  • “I Do Not Need Accommodations for This Course” will uncheck any items that may have been previously checked and disable the checkboxes below.
  • Repeat for each class available.
  • Click Submit Request.  Once you submit, an email notification to faculty that a Faculty Notification Letter has been shared with them will be scheduled or sent.

• If you request your accommodations in advance of a new semester, the Faculty Notification Letter information will be scheduled to be emailed to faculty 28 days prior to the start of the semester.  If a student requests their accommodations be shared anytime after 28 days before a new semester, the Faculty Notification Letter information will be emailed immediately to the faculty.

• Students are emailed a copy of the email notifications sent to faculty regarding Faculty Notification Letters.  You can view all accommodation letters sent by AIM under My Dashboard in the My Mailbox (Sent Emails) section. 

Important Note: Please do not send your accommodation letters to your faculty through the AIM system for the summer semester. We are not yet using AIM to share accommodations with instructors. Contact Access Services directly for assistance with accommodations for the summer semester.